The District Attorney’s Office in the Cobb Judicial Circuit has an opening for a Secretary. The following duties are normal for this position; other duties may be required and assigned:

Essential Functions

• Provides litigation support for assigned attorneys: assembles motions, briefs, exhibits, pleadings and related items according to proper formats as established by the courts; schedules depositions and special master hearings; prepares and maintains pleading index on ongoing litigation files; generates subpoenas and sends certified mail or arranges for hand delivery; and monitors court calendars and ensures adherence to critical dates for filings and discovery.
• Composes complex legal documents, including briefs, motions, revocations, accusations, contempts, affidavits, interpleaders, pre-trial orders, warranty deeds, quitclaim deeds, lis pendens, support petitions, pleadings, condemnations, nuisance abatements, lease agreements and bankruptcy pleadings.
• Serves as liaison and point of contact for employees, attorneys, officials and citizens for legal matters: receives, date stamps and disburses hand-delivered and special delivery documents; and accepts service of process on behalf of the assigned unit.
• Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
• Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.
• Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
• Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
• Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes.
• Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
• Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
• Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information.
• Performs other related duties as assigned.

Preferred Qualifications: High School Diploma or GED; supplemented by three years of experience providing complex administrative support.

Salary Range: $20.99-$30.99 Hourly

Contact Number: 770-528-3044

Submit resume and cover letter to:

Email: Kimberly.Sconiers@cobbcounty.gov