The District Attorney’s Office in the Stone Mountain Judicial Circuit has an opening for a Trial Assistant.  Incumbent in this position prepares and processes a variety of legal and court documents and information; and gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties. Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports. Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Essential Functions:
• Review email communication from Superior Court Judge Staff and Recent Arrest Reports take appropriate actions timely
• Review and update new cases with the correct bond information, defense attorney, and defendant’s address and jailed facility
• Compose and type correspondence, forms, orders and other documents as requested from the assigned Division/ Unit ADA’s
• Analyze work problems and implement appropriate solutions
• Make copies (cd/flash drive), fax, email discovery to Public Defenders and Defense Attorneys, along with filing the Certificate and States’ Request for Reciprocal Discovery
~ (Same Day Procedure) Upon receipt of the discovery request file the same day and place in the mail, email, or place in the Record room for pick-up.
• Assemble and organize files for court based on Arraignment, Pre-Trial, Probation Revocation, and Motions calendars
• Order files for Probation Revocation Calendar, request updated GCIC, and prepare the Order, in some cases, file the actual petition based on the assigned courtroom • Must dress professional for court calendars as follows: Arraignment, Pre-Trial and some Motions calendars ~ court announcements must be noted and any special instructions by the presiding judge
• Check voice mail daily and return telephone calls with 48 hours
• Analyze mail daily determine what is requested and implements appropriate solutions
• Foster two-way communication with defense attorney, judicial staff and court
personnel to ensure all notifications are received on related cases assigned to your Division/ Unit.
• Respond to routine request for information or assistance from staff, the public or other individuals (Walk-In’s)
• Review Dead Docket Cases and advise ADA assigned that the defendant has either completed the terms of the order or should be place on the next calendar for assigned judge to determine the next point of action
• Review and process Accusations with the Clerk’s Office
• Complete GCIC Certification
• Update defendant’s Computer Criminal History to reflect the filed charges on the Bill of Indictments and Accusations.

Preferred Qualifications: Associate degree in Administrative Professional or related field; three years of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Experience with high-volume time sensitive criminal case work, updating the data on new cases to ensure all parties are notified timely for ten divisions court calendar calls, maintain an electronic calendar notification to assigned attorneys regarding required court appearances, prepare and distribute Discovery.

Ordering Material Witnesses Inmates from DeKalb County Jail, Department of Corrections, or Federal Bureau of Prison, mail victim court notifications and witness on-call subpoenas, along with preparing referrals for transcriptions. Strengths should include customer service, office organization, Microsoft Office, Odyssey, and internal and external reporting.

Employment is contingent upon the completion and satisfactory results of a criminal background check.

The Stone Mountain Judicial Circuit is an equal employment opportunity employer and in compliance with the Americans with Disabilities Act, will provide reasonable accommodations to qualified individuals with disabilities.

Salary Range: Salary and benefits will be commensurate with experience

Interested candidates should email a resume, cover letter, and references to the attention of Macie Lee, Deputy Director of Operations and Special Projects.  Email: mlee2@dekalbcountyga.gov