The District Attorney’s Office of the Stone Mountain Judicial Circuit is currently accepting resumes for a Trail Assistant, Trail Division.  Incumbents is this position prepares and processes a variety of legal and court documents and information; and gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.  Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.  Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Essential Functions:
Review email communication from Superior Court Judge Staff and Recent Arrest Report daily take appropriate actions timely

Maintain a daily on-call victim / witness binder in alphabetical order by defendant’s case number

New cases should be reviewed and updated with the correct bond information, defense attorney, and defendant’s address and jailed facility

Composes and types correspondence, forms, orders and other documents as requested from the assigned Division/ Unit ADA’s

Analyzes work problems and implements appropriate solutions

Make copies (cd/flash drive), fax, email discovery to Public Defenders and Defense Attorneys, along with filing the Certificate and States’ Request for Reciprocal Discovery~ (Same Day Procedure) Upon receipt of the discovery request file the same day and place in the mail, email, or place in the Record room for pick-up.

Assembles and organizes files for court based on Arraignment, Pre-Trial, Probation Revocation, and Motions calendars

Order files for Probation Revocation Calendar, request updated GCIC, and prepare the Order, in some cases, file the actual petition based on the assigned courtroom

Must dress professional for court calendars as follows: Arraignment, Pre-Trial and some Motions calendars ~ court announcements must be noted and any special instructions by the presiding judge

Composes and types correspondence, forms, orders and other documents as requested from the assigned Division/ Unit ADA’s

Check voice mail daily and return telephone calls with 48 hours

Analyzes mail daily determine what is requested and implements appropriate solutions

Fostered two-way communication with defense attorney, judicial staff and court personnel to ensure all notifications are received on related cases assigned to your Division/ Unit.

Responds to routine request for information or assistance from staff, the public or other individuals (Walk-In’s)

Review Dead Docket Cases and advise ADA assigned that the defendant has either completed the terms of the order or should be place on the next calendar for assigned judge to determine the next point of action

Review and process Accusations with the Clerk’s Office

Complete GCIC Certification

Update defendant’s Computer Criminal History to reflect the filed charges on the Bill of Indictments and Accusations.

The Office of the DeKalb County District Attorney, Stone Mountain Judicial Circuit is currently accepting resumes for a Legal Secretary in their Juvenile Court Division. This is a full-time position whose duties include but are not limited to opening and closing cases in the JCATS Case Management systems, filing paperwork, sorting mail, providing receptionist coverage, and other duties as assigned.

Qualifications/Requirements:  Associate degree in Administrative Professional or related field; three years of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Experience with high-volume time sensitive criminal case work, updating the data on new cases to ensure all parties are notified timely for ten divisions court calendar calls, maintain an electronic calendar notification to assigned attorneys regarding required court appearances, prepare and distribute Discovery. Ordering Material Witnesses Inmates from DeKalb County Jail, Department of Corrections, or Federal Bureau of Prison, mail victim court notifications and witness on-call subpoenas, along with preparing referrals for transcriptions. Strengths should include customer service, office organization, Microsoft Office, Odyssey, and internal and external reporting.

Interested candidates should email a resume, cover letter, and references by 5:00 pm on December 30, 2022, to the attention of Macie Lee, Deputy Director of Operations and Special Projects at the following email address:
mlee2@dekalbcountyga.gov

Employment is contingent upon the completion and satisfactory results of a criminal background check.

Salary Range: Salary and benefits will be commensurate with experience.